of the National Association of Realtors®
As Approved by the Chapter on September 9, 2004
ARTICLE I. Charter, name, and number.
Section 1. Charter. The chapter of the
Institute of Real Estate Management of the National Association of Realtors® ("Institute of
Real Estate Management" or "Institute") is created and exists
solely by reason of the charter granted to it pursuant to the bylaws of the
Institute of Real Estate Management of the National Association of Realtors®; which charter may
be suspended or terminated by the Institute in accordance with the Institute's
bylaws and statement of policies.
Section 2. Name. The name and number of
this chapter shall be: West Michigan Chapter 62
ARTICLE II. Objectives and limitations.
Section 1. Objectives. The objectives of this
chapter, in addition to those set forth in the bylaws of the Institute of Real
Estate Management, shall be within the territorial jurisdiction granted to this
chapter, to:
1.1 Provide cooperation in achieving the
objectives of the Institute of Real Estate Management.
1.2 Assist the Institute of Real Estate
Management in the implementation and carrying out of its various programs and
activities.
1.3 Provide cooperation with the Institute of
Real Estate Management in the development of technical and educational material
for the field of real estate management; and the encouragement of sound,
proper, and ethical practices.
1.4 Provide the necessary organization and
leadership to facilitate the exchange of information and experience among
members so as to advance and benefit the field of real estate management.
1.5 Encourage the advancement of the profession
of real estate management.
1.6 Organize and conduct educational
opportunities for the profession and the general public under the direction and
supervision of the Institute of Real Estate Management.
Section 2. Limitations.
2.1 All actions of this chapter shall be in
accordance with the bylaws and statement of policies of the Institute of Real
Estate Management and shall be consistent with all the policies adopted by the
Governing Council of the Institute of Real Estate Management.
2.2 This chapter shall not obligate or otherwise
make the Institute of Real Estate Management liable for any expenditures or
commitments, unless such expenditures or commitments shall first have been
approved by the Governing Council of the Institute of Real Estate Management.
2.3 The bylaws of this chapter shall not be
official and effective unless approved by the Governing Council of the
Institute of Real Estate Management and on file at its national headquarters.
Section 1. Membership requirements. The only
requirement for membership in this chapter shall be the holding in good
standing of membership in the Institute of Real Estate Management and the
payment of chapter dues.
Section 2. Membership categories. The categories of
membership shall be designated members and nondesignated members.
2.1
Designated members shall be those individuals who hold CPM membership in the
Institute of Real Estate Management. Only designated members are eligible to
hold elective office as president and vice president in the chapter.
2.2 Nondesignated members. Nondesignated members
shall include those individuals who hold CPM candidate, ARM membership and Associate
membership in the Institute of Real Estate Management.
Section 4. Candidacy. Any requirements as a condition for
membership in the Institute which are not identical to the requirements for
such admission as set forth in the bylaws and statement of policies of the
Institute of Real Estate Management shall not be adopted or enforced.
4.1 To qualify for chapter approval for the CPM
designation, candidates must be current with the chapter's annual dues and
other obligations.
4.2 To qualify for chapter approval for the CPM
designation, Candidates shall be required to attend two (2) chapter approved
meetings or events, as shall be defined by the chapter, during the twelve (12)
months immediately prior to CPM approval provided that the chapter has notified
the Candidate of this requirement in writing.
This requirement may be waived upon good cause shown by the Candidate as
to why the Candidate is not able to meet such requirement. In the absence of action by this chapter
within thirty (30) days after the submission of a statement of good cause by
the Candidate such approval shall be deemed to have been granted without
further action.
Section 5. Accredited
Management Organization® firms. Firms that hold the Accredited Management Organization®
accreditation shall be eligible to participate in chapter activities in
accordance with the Institute's bylaws, statement of policies and this
chapter’s policies and procedures.
Section 6. Termination, suspension, and
resignation.
No individual or firm shall hold membership or status with this chapter for any
reason if that membership or status in the Institute of Real Estate Management
is terminated. Suspension of membership or status by action of the Institute of
Real Estate Management shall automatically suspend membership or status with
this chapter. Resignation from membership or status with the Institute of Real
Estate Management shall automatically terminate membership or status with this
chapter. This chapter is without power or authority to suspend, terminate, or
otherwise limit membership or status in the Institute of Real Estate
Management.
Section 7. Reinstatement. Reinstatement to
membership or status with this chapter shall be in accordance with the bylaws
and statement of policies of the Institute of Real Estate Management.
Section 8. Other requirements. This chapter shall not
impose any requirements for application for membership status or continued
membership in the chapter or the Institute of Real Estate Management, which are
not identical to such requirements as may be established by the Institute. This
chapter shall use only the criteria and forms prepared by the Institute of Real
Estate Management in making recommendations concerning membership, status, or
continuation of membership.
Section 1. Membership dues. The annual membership
dues of CPM, ARM, and candidate members of this chapter shall be established by
the Executive Council and shall be payable as determined by the Executive
Council. This chapter may establish separate dues levels for designated and
nondesignated member categories.
1.1 An
emeritus member shall be eligible for chapter emeritus membership upon the
payment of dues as determined by the Executive Council, which shall not be more
than the national dues for emeritus membership.
Section 2. Assessments. Special assessments may
be levied by this chapter upon members to pay the costs of special activities
and projects upon the specific authorization of not less than seventy five
percent (75%) of those voting members of this chapter present at a regular or
special meeting of which there is a quorum and for which at least thirty (30)
days prior written notice shall have been given to all voting members, which
notice shall set forth the specific proposal to be considered.
Section 3. Non-payment of dues and assessments. No member who has
unpaid obligations to this chapter for a ninety (90) day period shall be
entitled to vote at any election or meeting or participate in any affairs of
this chapter and may be subject to termination by the Institute, unless an
extension of time for payment, upon good cause being shown, is granted by the
Executive Council. If the arrears remain unpaid for 120 days, this chapter
shall notify the Institute of Real Estate Management for appropriate action.
Section 1. Elected officers. The elected officers
of this chapter shall be: president, one or more vice-presidents (or
president-elect), secretary and treasurer; and such other officers as may be
required by the chapter, who shall be annually elected by the voting members of
this chapter at its annual meeting.
Section 2. Term. The officers shall be
elected annually by the voting membership of this chapter and shall hold office
for one (1) year or until their successors shall have been elected and
installed.
Section 3. Removal. Any officer may be
removed from office by a two‑thirds vote of the voting members of this
chapter present at a duly called meeting, provided that all voting members
shall be notified in writing of the action to be proposed at least 30 days
prior to such meeting.
Section 4. President. The president shall
preside at all meetings of this chapter and at all meetings of the Executive
Council. The president shall perform all duties usually pertaining to such
office as may be prescribed by the Executive Council and shall be a member, ex
officio, with right to vote, of all committees.
Section 5. Vice-President. In the absence of the president, the
vice-president shall perform the duties of the president and shall also perform
such other duties as the president or Executive Council may prescribe.
Section 6.
Secretary. The secretary shall keep a record of the
proceedings of this chapter and of the Executive Council. The secretary shall notify all applicants
for membership and for candidacy of the action taken on their applications by
the chapter; shall keep a roll of members; shall give notice of and attend
meetings of the chapter and its Executive Council; shall record and distribute
minutes of chapter and Executive Council meetings and shall perform such other
duties as may be prescribed by the president or the Executive Council.
Section 7.
Treasurer. The treasurer shall receive all monies
collected by the chapter or by any officer on behalf of the chapter and shall
deposit those monies in a bank or banks designated by the Executive
Council. The treasurer shall provide
such information as may be requested by the Institute headquarters office and
make disbursement of all monies. The
treasurer shall perform such other duties as may be prescribed by the president
or the Executive Council.
ARTICLE VII. Executive Council
Section 1. Authority. The governing powers of
this chapter shall be vested in an Executive Council. The Executive Council
shall supervise, control, and direct the affairs of this chapter and shall
determine its policies or changes therein within the limits of these bylaws. It
may adopt such policies and procedures not inconsistent with the provisions of
these bylaws for the conduct of the chapter affairs as shall be deemed
advisable and may, in the execution of the powers granted, appoint such agents,
as it may consider necessary.
Section 2. Composition. The Executive Council
shall be composed of the elected officers of this chapter, at least three (3)
other members, at least one of whom is an ARM member, unless there is no ARM
member within the chapter jurisdiction, elected by the voting membership of
this chapter for a term of one (1) year or until their successors are elected
and installed. Members of the Executive Council shall be eligible for re‑election.
Section 3. Meetings. The Executive Council
shall meet upon call of the president, at such times and places as the
president may designate, or upon demand of a majority of its members.
3.1 Each member of the Executive Council shall
be notified at least ten (10) days in advance of any meeting.
3.2 A quorum for meetings of the Executive
Council shall be a majority of the council members.
3.3 Proceedings of all Executive Council
meetings shall be recorded and made available to the membership of this
chapter.
Section 1. Nominating Committee. Not later than the
fourth Thursday of July, the president, with the approval of the Executive
Council, shall appoint a Nominating Committee consisting of not less than three
(3) members, one (1) of whom shall be a past president of this chapter, if
there is a past president of the chapter who is a current chapter member.
Section 2. Duties of committee. It shall be the duty
of the Nominating Committee to propose names of eligible members of this
chapter to serve as officers and Executive Council members for the following
year.
Section 3. Notice. The names of those
nominated shall be submitted in writing to each member of this chapter at least
thirty (30) days in advance of the annual chapter meeting at which the election
shall be held.
Section 4. Additional nominations. Additional nominations
may be made in accordance with policies and procedures, which have been adopted
by the Executive Council.
Section 5. Election. The officers and other
elected members of the Executive Council shall be elected by the voting
membership of this chapter at a regularly called annual meeting. Elections shall be held not later than the
fourth Thursday of September. Immediately following the election, the chapter
shall notify the Institute of Real Estate Management of the names, addresses,
phone numbers, and officer titles of those elected, and, in the case of written
voting per 5.1 below, the chapter shall produce certification that the initial
meeting was held.
5.1
Should the annual meeting fail to produce a quorum, the slate of nominees
may be submitted in writing to, and officers elected by, the voting members of
the chapter by written ballot, including mail, fax or electronic means. An election conducted in this manner shall
be determined according to a majority of the votes received in writing within
15 days after distribution to the voting members, provided that at least 20% of
the voting members have voted.
Section 6. Assumption of office. Officers and elected
members of the Executive Council shall take office immediately upon the
conclusion of the annual meeting of the Institute of Real Estate Management.
The formal installation ceremony shall take place not later than December 31.
Newly elected officers and Executive Council members may attend all meetings of
the Executive Council, without vote, until they take office.
Section 7. Officer replacement. In the event any
officer or Executive Council member should resign from office, be removed from
office, or terminated from membership, the Executive Council shall determine if
the office shall be filled, and if so, shall appoint a replacement to serve the
remainder of the term or until the next election, which ever comes first. Any
officer who is absent from fifty percent (50%) or more meetings of the
Executive Council shall be considered to have resigned from office.
Section 1. Regular meetings. This chapter shall
hold a minimum number of regular meetings throughout the year in accordance
with the statement of policies of the Institute of Real Estate Management. The
annual meeting shall count as one regular meeting.
Section 2. Annual meeting. The chapter shall
conduct an annual meeting. The annual
meeting of this chapter shall be held within the ninety (90) days prior to the
annual meeting of the Institute of Real Estate Management at such time and
place as may be designated by the Executive Council, but in no event later than
the fourth Thursday of September.
Section 3. Other meetings. Other meetings may be
called from time to time by the president or the Executive Council.
Section 4. Quorum. For membership
meetings, a quorum shall be no less than twenty percent (20%) percent of the
voting members of this chapter.
Section 5. Proxies. The Executive Council
may accept a resolution allowing members to vote by proxy in accordance with
the policies and procedures adopted by the Governing Council of the Institute
of Real Estate Management concerning the use of proxies; provided, however,
that in the absence of such resolution no proxies shall be valid.
Section 6. Notices. All members shall be
notified in writing at least ten (10) days prior to the date of any meeting.
Section 7.
Voting. Except as otherwise may be provided in these
bylaws, any action requiring a vote by the voting members may be taken by written
ballot, including mail, fax or electronic means, provided that any such action
by written ballot shall require a majority of the voting membership to return a
vote in favor.
Section 1. Appointment. The president of this chapter with the
approval of the Executive Council shall appoint a chair to each standing
committee in accordance with the Institute's statement of policies.
Section 2. Standing committees. The names and duties
of standing committees of this chapter shall be established as determined by
the Executive Council.
Section 3. Special committees. The president may from
time to time appoint, with the approval of the Executive Council, special
committees for specific purposes. The term of a special committee shall expire
upon completion of its assignment.
Section 4. Action of committees. The actions of any
committee involving policy or budget matters shall be in the form of
recommendations for consideration and approval by the Executive Council.
Section 1. Institute of Real Estate Management
approval.
All actions of this chapter shall at all times be subject to the approval of
the Governing Council of the Institute of Real Estate Management. Those holding
membership or status with this chapter shall at all times conduct themselves in
accordance with the bylaws and statement of policies of the Institute of Real
Estate Management.
Section 2. Public positions. This chapter shall not
speak or advance positions for the Institute of Real Estate Management except
in accordance with the bylaws and statement of policies of the Institute of
Real Estate Management.
Section 3. Indemnification. Chapter officers and
members of the Executive Council may at the discretion of the Institute of Real
Estate Management be held harmless from any and all liability to the extent
permitted by the law of the state in which this chapter is primarily located.
Section 4. Responsibility of the Institute of
Real Estate Management. Under no circumstances shall the Institute of Real Estate
Management be responsible for any act, omission, debt, or obligation of this
chapter.
Section 5. Use of funds. This chapter shall use
its funds only to accomplish the objectives and purposes specified in these
bylaws and no part of its funds shall inure to the benefit of or be distributed
to the members of this chapter. On dissolution of this chapter, any funds
remaining after payment of the chapter's obligations shall be distributed to
the Institute of Real Estate Management or to one or more regularly organized
and qualified professional society, trade association, charitable, educational,
scientific, or philanthropic organization to be selected by the Executive
Council.
Section 6. Loss of exemption. Nothing contained in
these bylaws shall authorize or empower this chapter to perform or engage in
any acts or practices which would cause the chapter to lose its status as a tax‑exempt
organization within the meaning of Section 501(c)(6) of the Internal Revenue
Code of 1954, or the corresponding provision of any future United States
Internal Revenue Law.
The fiscal year of this chapter shall commence on the first day of January and shall end on the thirty‑first day of December.
ARTICLE
XIII. Amendments.
These bylaws may be amended by the voting
members of this chapter at any regular or special meeting of this chapter at
which a quorum is present by a two‑thirds vote of voting members present,
provided that the following provisions are met: 1) the proposed amendments must first be submitted in writing to
the Institute of Real Estate Management Headquarters and Regional Vice
President; 2) following this review period, thirty (30) days advance notice
shall be given to all members of this chapter, of the intention to amend,
together with a written statement of the substance of the proposed amendment,
except that the Executive Council may, at any regular or special meeting of the
Executive Council at which a quorum is present, approve amendments to the
bylaws which are mandated by the Governing Council of the Institute of Real
Estate Management. Any amendment becoming effective shall be first approved by
the Governing Council of the Institute of Real Estate Management and the
subsequently revised chapter bylaws shall be placed on file with the Institute
of Real Estate Headquarters.
________________________
Approval
Date By Chapter
____________________________________
Signature of Current Chapter President
CPM®,
Certified Property Manager®,
AMO®, Accredited
Management Organization®,
ARM®, Accredited
Residential Manager® and
IREM® are federally registered marks of the Institute of Real Estate
Management.